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Administrative Coordinator

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Michael Vrebosch

Michael Vrebosch
+32 485 192826


  • Responsible for coordinating large events which includes the planning, organizing and implementation of a number of event activities.
  • Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations.
  • Typically, coordinates the preparation of annual budget, reviews monthly budget, reviews and researches variances.
  • May coordinate group lease cars requirements and activities (at International Locations). May assist with facilities space planning or office set-up.
  • May screen and prioritize manager’s mail and email.
  • Assists in the orientation of new administrative assistants and other staff.
  • Ongoing, acts as a resource to other administrative assistants and is cross-trained to cover for another administrative assistant if he/she is out of the office for an extended period of time.
  • Use advanced level software programs such as Excel, ChemDraw, Filemaker Pro, Access and PowerPoint to create graphs, charts, spreadsheets, and LCD presentations.
  • Under manager’s direction, creates draft reports, documents, presentations and templates using raw data.
  • In addition to Senior Administrative Assistant responsibilities, prioritizes workload involving multiple large projects/timelines. Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases including interfacing with vendors, ensuring user training, etc. with minimal guidance.
  • Arranges for needed resources in order to meet timelines.


  • Requires a minimum of a high school diploma plus 3-5+ years administrative experience
  • Verbal, written, and interpersonal skills are required.
  • Active knowledge of Dutch, French and English
  • Knowledge and understanding of administrative and office policies and procedures. Must possess good proofreading and editing skills of technical documents.
  • Has the ability to review the work of lower level administrative assistants.
  • Advanced knowledge and experience using a number of office software.
  • Work under minimal supervision. Receives occasional direction from manager to perform non-routine job responsibilities and duties.
  • MS office skills
  • Have the flexibility to work for 3 different departments (HIV, HCV and Commercial Operations)
  • Be willing to work in a highly regulated environment

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